AI-AP Agent
Three-way match every vendor bill, automatically
Fluid AI’s AP agent checks each vendor bill against the purchase order in your ERP and the goods received note from your warehouse, then routes only the exceptions to your team.
ISO 27001 certified · Backed by Insignia Ventures & Grab Ventures · Trusted across Singapore and Malaysia
Why payables slow down
- Bills, purchase orders and goods received notes sit in different systems.
- Checking quantities and prices line by line is slow and easy to get wrong.
- Payables still rely on people chasing people for approvals and answers.
How the AI-AP Agent works
Capture the bill
Vendor bills are read as they arrive.
Match bill, PO and GRN
Each bill is matched to its purchase order in the ERP and its goods received note from the warehouse.
Route exceptions
Mismatches are sent to the right person with the details needed to resolve them.
Keep the ERP current
Matched bills stay in sync with your ERP for payment.
What you get
Three-way matching
Bill, PO and GRN checked together.
Exception routing
Your team sees only what needs a decision.
Works with your ERP
Connects to the ERP and warehouse records you already keep.
One AR/AP view
Payables sit beside receivables in the same workspace.
Questions
What is three-way matching?
Three-way matching checks that a vendor bill agrees with the purchase order and the goods received note before it is paid, so you only pay for what was ordered and delivered.
What happens when a bill doesn’t match?
The AI-AP Agent routes the exception to your team with the mismatched details, instead of holding up the bills that do match.
Does Fluid AI replace our ERP or accounting system?
No. Fluid AI works on top of the ERP and accounting systems you already run. It syncs invoices, payments and customer data with them, so your team keeps one source of truth.
Can we start with one module?
Yes. Many customers begin with AI Reconciliation or AI Collections, then add more modules as their workflows mature. Every module shares one data layer, so they stay in sync as you expand.
Related
Ready to run finance on an AI team member?
One module or the whole stack. No rip-and-replace.